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Job Number 19093688
Job Category Sales and Marketing
Location The St. Regis Saadiyat Island Resort| Abu Dhabi| Saadiyat
Island| Abu Dhabi| United Arab Emirates| United Arab Emirates
Brand St. Regis Hotels & Resorts
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly
Start Your Journey With Us
The iconic St. Regis brand extends its legacy to Abu Dhabi| United Arab
Emirates with The St. Regis Saadiyat Island Resort| Abu Dhabi created by
thoughtful Mediterranean architecture and a contemporary interior design. The
award-winning resort is the city’s true beachfront leisure address located
just 20 minutes from Abu Dhabi International Airport and 10 minutes from the
city’s bustling downtown. Our accommodations overlook a pristine beach on the
cerulean Arabian Gulf.
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Position Summary:
Responsible for providing secretarial and administrative support to the Group & Events Team.
Set up and maintain an effective filing system for the Group & Events team| including a daily trace file| Banquet Event Orders| to ensure all weekly| monthly and bi-annual deadlines are met by the Group & Events Team.
Assist the G&E team with drafted proposals| contracts| BEO and Group memorandums.
Perform any reasonable task assigned by the Director of Groups & Events.
Main responsibilities
Maintain the strictest confidentiality on all matters relating to Marriott international and the Property plus all other sales and personnel related matters.
Provide secretarial and administrative assistance to the Group & Events Team.
In the absence of the Sales Coordinator (annual leave/sickness)| provide secretarial and administrative cover to the entire Sales Team.
Set up and maintain an effective filing system for the Group & Events team| including a daily trace file| Banquet Event Orders| to ensure all weekly| monthly and bi-annual deadlines are met by the Group & Events Team.
Provide training and support to other members of the sales team as required.
Continually enhance and improve the efficiency and organisation of the department| by designing and implementing administrative systems.
Handle all Internal BEO and events requested by other departments.
Send out Daily and Weekly Reports.
Assist the G&E team with drafted proposals| contracts| BEO and Group memorandums.
Ensure all Cut Off dates in Opera are followed through and traced.
Archive all actualized Groups and Events.
Liaise and assist with Sales Coordinator on G&E leave requests and attendance.
Raise all Purchase Requisitions for G&E team.
Assist when needed by the G&E team to award Bonvoy Points to clients.
Assist with Site Inspections and walk-in clients when needed.
Assist in opening PM Accounts for Groups and Events.
Liaise with Finance to obtain invoices and other documents.
Maintain par levels of sales brochures and ensure par levels are always maintained.
Take minute of sales meeting and other meetings where necessary in the absence of the Sales Coordinator.
Take responsibility and/or support as appropriate| any departmental projects as directed by the Director of Group & Events.
Attend daily and weekly BEO Meetings and pre-convention Meetings.
Keep the Revenue Report for Groups & Events up-to-date.
Gather and distribute the enquiries received by telephone.
Manage the Events Email inbox.
Update Opera| Sales & Catering System.
It is not the intent of this job description to cover all aspects of the
position but to highlight the most important areas of responsibility.
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