Assistant Director of Materials Management – Beach Rotana – Abu Dhabi

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JOB REF: 3868036
JOB DESCRIPTION[
We are currently seeking for passionate and dynamic Materials professionals
who pride themselves on their ability to deliver extraordinary levels of
customer service and provide creative solutions to our guests.
Job Summary
The Assistant Director of Materials is responsible for the day to day
operation in the absence of the Director of Materials Management- provides
essential supervision- administrative assistance and maintains full and
adequate purchases / stock requirements of the Hotel.
General Duties and Responsibilities: __

Manage administratively the office staff personnel (buyers and storekeepers)- schedules- appraisals and training

Ensure smooth process of purchase requests allocated by Director of Materials Management to all buyers including sel

Ensure to set policy and procedures (quotations- documentation- specification and explanation) are being followed and practiced
Ensure availability of storerooms stocks at all times according to set Min Max stock levels
Ensure to verify that daily market list is delivered. Question discrepancies and delays
Ensure to verify all system updates concerning data stock items- regarding name- packing- weight and units
Ensure to review- check and update constantly entered quotations concerning price and duration validity
Ensure to coordinate with the Head Storekeeper by reviewing periodically the established Min / Max Storerooms stock levels for update requirements
Ensure that all issuance (Fax) for all approved purchase orders to the respective vendors are delivered on time
Ensure to print the weekly |Order Pending Report| to follow up and verify approved requests- items not delivered according to the specified vendor`s delivery dates
Ensure and coordinate with the Head Storekeeper the proper Hygiene & Safety procedures in all storerooms
Ensure to provide constant and accurate feedback to the Materials Manager and Department Heads on market conditions- items availability- seasonal items- delivery lead times and price trends
Manage to identify and recommend new market products in terms of quality and price competitiveness
Ensure to monitor vendors reliability and services- establishes new contracts with prospective vendors

Environment- Health & Safety Responsibilities:

Adhere with the EHS legislation and EHSMS policies- procedures and EHSMS Manual relevant to their scope of work.
Conduct and document risk assessment for all procedures and activities with consultation and involvement of departmental colleagues and others- followed by implementation of recommended control measures. Accordingly Health and safety hazard assessment form and Environmental aspect assessment form are prepared.
Identify and provide required resources in developing and maintaining the EHS system.
Collect and review relevant EHS data and take action on the outcomes of EHS audits on a regular basis.
Make sure to fully investigate all incidents reported and to fully implement the preventive measures.
Ensure effective emergency procedures are in place and practiced regularly.
Ensure all EHS responsibilities are clearly defined and allocated in position descriptions or duty statements (job descriptions).
Formulate and implement specific EHS rules for activities conducted within areas under their control- coordinating with other departments or contractors.
Report to the EHS in-charge- concerned department or Department Head if required in case any colleague or contractors breach EHS rules and procedure within their scope of work.
Report and document all incidents acquiring within their scope of work- actively participate and cooperate with incident investigation process and take appropriate action as per the investigation recommendation.
Ensure all colleagues in the department are adequately trained (on job / off job) on EHS on regular basis.

We are currently seeking for passionate and dynamic Materials professionals
who pride themselves on their ability to deliver extraordinary levels of
customer service and provide creative solutions to our guests.

Job Summary

The Assistant Director of Materials is responsible for the day to day
operation in the absence of the Director of Materials Management- provides
essential supervision- administrative assistance and maintains full and
adequate purchases / stock requirements of the Hotel.

General Duties and Responsibilities: __

Environment- Health & Safety Responsibilities:

Education- Qualifications & Experiences

You should be ideally having a bachelor degree with previous experience in
Materials within a multi national group. Command of an international computer
purchasing system software & previous Middle East experience are an essential.
Good command of written and spoken English is a must; knowledge of Arabic
language is an added benefit.