Job Number 18001J5L
Location W Dubai – The Palm, Dubai, United Arab Emirates
To be responsible for the proper book keeping of Accounts Receivable Ledger that involves Credit transactions & Collections. To promptly bring to the attention of the Director of Finance or Deputy Director of Finance, any significant problems related to the affecting the daily collections and thereby the cash flow.
To plan and organize efficiently for anticipated business activity. To undertake daily transfer of City Ledger transactions from Guest Ledger, to mail Pro Forma invoices, Invoices, statements reminders etc., to enable faster collection of receivables and minimum overdue. To record collections, write offs and rebates duly authorized by Director of Finance and General Manager. To promptly file and safe keep all documents related to credit transactions until such time required as per policy.
To receive, sort, prepare the daily transfer to city ledger from guest ledger.
To post transactions to the correct customer account after proper verification of the details and supporting documentation.
Monitor PM Accounts on a daily basis for City ledger accounts and liaise with Income Audit to resolve any issues and invoice them to the respective customers.
To verify and reconcile credit card transactions and post payments and commission. Any discrepancies shall be immediately brought to the attention of Director of Finance.
To print invoices on a daily basis and prepare them with the outlet checks and other supporting documentation including the billing letter.
To prepare the invoices and forward them to the Credit Manager to verify and sign for despatch.
To organize courier or mail initial invoices, statements, reminders and dunning letters as required and in a timely manner.
To adhere to invoicing schedules as per contracts and agreements, mailing of statements and reminders. The standard is that all invoices except for Groups should be send out within 48 hours after check out date. Groups invoices shall be send within 10 days depending upon the complexity.
To prepare the aged Accounts Receivable trial balance at the end of each period.
Answer correspondence related to queries on billings.
Promptly resolves disputed charges and prepare rebates where necessary.
Follows up on unidentified cash so as to ensure correct application.
Reconcile advance deposit received, promptly refunding those unapplied.
Maintain complete files or electronically on all invoiced accounts
Ensures that all registration cards, folios and other important documents are filed in an orderly manner and are available for subsequent review.
To prepare banquet, group and convention billings for accuracy and to ensure all services as per the arrangement have been billed for.
To ensure that unidentified cash, credit and charges are thoroughly investigated.
To refund all cancelled reservations advance deposits on a timely basis.
To reconcile unapplied advance deposits with reservations and front office cashiers on a monthly basis.
To prepare the aged trial balance on a timely basis at the month end, and ensure it balances with the general ledger control account. Promptly investigate and resolve any differences.
To prepare the monthly invoices for tenants as applicable.
To maintain a proper filing system for folios, ledgers and all other important documents, to ensure filing is current and that documents are easily retrievable for subsequent review.
To prepare the month end summary for posting to the general ledger for travel agent commissions, credit cards commissions, late charges etc… And prepare all monthly receivable reports.
To assist the credit manager with overdue accounts follow-up.
To assist the credit manager with the preparation of the list of recommended accounts for write-off.
Participates in the monthly credit meeting as an active member of the credit committee.
To be thoroughly conversant and adhere to Marriott and Local Credit policies and Accounting Procedures.