Secretary wanted by Centro Hotel Abu Dhabi

Centro hotel Sharjah UAE lounge


Centro hotel Sharjah UAE lounge
Centro hotel Sharjah UAE lounge

Posted Date: 2018/04/14 20:51:50
Expiry Date: Jun 04, 2018
Ref. JB3788407 Post Share Tweet
Centro Al Manhal
Human Resources – Secretary
Centro Al Manhal

Job Description
We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:

•Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate

•Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested

•Prepare, assemble and distribute various reports and documents

•Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle

•Keep calendar constantly updated to facilitate appointment and meeting schedules

•Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate

•Arrange for various meetings and take minutes

•Function as an administrative link to ensure that all parties receive the relevant information respectively

•Organize business travel arrangements and other duties as assigned.

Education, Qualifications & Experiences

You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.

Knowledge & Competencies

The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:

Understanding Hotel Operations


Planning for Business

Supervising People

Understanding Differences

Supervising Operations

Customer Focus


Effective Communication

Drive for Results

Female Receptionist cum office Assistant WALK IN – DUBAI

Female Receptionist cum office Assistant
Dubai > Jobs > Government / Administration > Details
Details: Posted on: 3rd April 2018
Company Name: Best Rooms Holiday Homes
Employment Type: Full Time
Monthly Salary: 2,000 – 3,999 AED
Minimum Work Experience: 0-1 Years
Minimum Education Level: N/A

Listed By: Employer
Company Size: 11-50 Employees
Career Level: Junior

– Receptionist Job Duties-
– Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Directs visitors by maintaining employee and department directories; giving instructions. Maintains security by following procedures; monitoring logbook;
– Cashiering
-Office Assistant handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs.

SALARY: 2000-2500/- AED



Executive Assistant & Office Manager wanted by Rapid in Dubai

Rapid Access Dubai logo

APPLY HERE Type DUB0164 in Job number field then type search

Rapid Access Dubai logoExecutive Assistant & Office Manager-DUB0164


The Executive Assistant / Office Manager will be responsible for the administrative and organisational management of the office.

The Executive Assistant / Office Manager will be responsible for the general administration of the office operations of Rapid Access in Dubai.

The Executive Assistant will be required to provide confidential, professional high level administrative support to the Managing Director as well as ensuring that sufficient administrative support is provided to the Rapid Access office in Dubai.

The role holder will also provide additional administrative support to the Heads of Department across the GCC region when necessary.


Support to the Managing Director

Assist the Managing Director with his daily schedule and duties, to include managing his calendar, commitments, and travel arrangements (e.g. planning itineraries, developing agendas and meeting materials and reporting expenses)
Arrange meetings and conference calls – including coordinating all meeting logistics, developing agendas, presentations and meeting materials, transcribing, and distributing notes and minutes of meetings
Manage incoming email, post, expenses, purchase orders and telephone calls for the Managing Director as required
Coordinate and consolidate information and date for board reports
Create, manage and provide analysis for various reports
Support the organisation of key events and high profile meetings
Conduct research and collate data and information for strategic level meetings
Support prompt thorough follow up of meetings the Managing Director has attended

Office Management

Provide general administrative support to the Rapid Access Dubai office
Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep
Manage the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed
Plan space allocations, layouts, floor moves and arranging for and supervising building maintenance

Document Controller wanted by AECOM in Dubai

aecom logo
aecom logo
aecom logo


Business Line Transportation

Position Title Document Controller,Dubai

United Arab Emirates – Dubai


Job Summary

AECOM is seeking for a document Controller who will provide efficient support to the project including but not limited to typing and drafting (correspondences, transmittals etc). Assist the project management team in all administrative and document controlling related support.

Job Details:

Liaise effectively with the Resident Engineer, Engineers, Site Staffs, and external contacts on behalf of the project office.

Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.

Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.

Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.

Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.

Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.

Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.

Coordinating and ordering of stationary and office supplies.

Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.

Keep computerized records of all Service Users who are referred to the project.

Other duties as assigned by the Resident Engineer.

Specific Skills Required:

Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.

Excellent people skills.

Working knowledge of e-mail and Internet.

Experience in Database Management.

Accurate word processing skills.

Ability to collate information accurately.

Able to work alone and as part of a team.

understanding and practical application of confidentiality.

Able to prioritize work.

Person Specification (Behavioural Attributes):

The ability to communicate at all levels in English.

Efficient and punctual.

Positive, enthusiastic, customer service attitude.

Strong verbal and written communication skills.

Minimum Requirements

Minimum 5 years of experience in a similar role.
Preferred Qualifications

A Bachelor Degree, Diploma or equivalent qualification.
What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It’s a place where you can apply your skills to some of the world’s most challenging, interesting, and meaningful projects worldwide. It’s a place that values the diversity of our areas of practice and our people. It’s what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

Job Category Administrative Support / Secretarial

Country United Arab Emirates

Position Status Full-Time

Requisition/Vacancy No. 178167BR