Administration Support Operative wanted – SERCO – Abu Dhabi

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Administration Support Operatives – Success Profile
Key purpose
The purpose of the Administrator is to provide full administrative support to the contract.
The post holder is required to ensure smooth running of the office and monitor own workload to ensure work is completed in a timely manner. Fully dedicated administrative support to the management team of the contract.

Structure and reporting relationship
Typically reporting to a Department/Section Lead or Supervisor within the contract.
To work closely with the other Administrators and maybe assigned to provide support to a specific department (eg Finance, Procurement).

General Administration

Ensure a friendly, efficient and courteous service is provided to both internal and external customers demonstrating high standards of customer service at all times.
Participate in and ensure all maintenance audits are carried out in accordance with the agreed timescale and corrective action taken where necessary.
Ensure all record keeping and documentation is completed in a systematic and timely manner in accordance with the Quality Plan.
Responsible for providing administrative and clerical support to the contract as assigned by the section lead but not limited to the following:
Official letters, emails, reports and minutes of meetings.
Collection of timesheets for approval.
Timely and systematic collection of related forms required in completion of reports to management.
Provision, distribution and regular replenishment of office supplies.
Stock Maintenance for Pantry, Stationary, water Supplies. Consumption Tracking.
Transport booking, meter reading, fuel consumption tracking etc.
Daily collection of reports and official documents for submission to various departments.
Facilitate provision of access badges, name badges and other related needs of the employees in accordance with approved procedures.
Responsible in scheduling meetings and coordination of appointment diaries, filing system and records.
Raising purchase orders in the system.
Responsible for daily updating of data and preparation of daily and weekly reports for the clients such as:
Collection, safekeeping and distribution of forms, letters, etc.
Regular update of staff list including roster, leavers, joiners, etc.
Maintain a filing and records system as directed by the line manager.
Deliver the service in line with the service level agreements.
Perform and carry out duties as instructed/directed by the line manager or a member of the Senior Management team.

Procurement

To issue Procurement Request Forms (PRF) according to quotes received from Procurement. Get Serco internal approval and deliver the PRFs to the client.
To issue Purchase Orders (PO) on guided buying and send the approved purchase orders to the suppliers.
Keep up to date and efficient file for the client’s approved PRF and PO on share drive and SharePoint.

Finance

Account Payables: To process supplier invoices, follow up on outstanding supplier invoices and clear supplier invoice / payment related issues.
Account Receivables: Prepare Sales Order and Client invoices with supporting documents and deliver to the client.
Month-end: Prepare month-end expense accruals.
Petty Cash: Custodian of company’s petty cash, safe guard the cash and prepare monthly reconciliation with supporting documents.
Expense Claims: Process employee expense claims

 

Technical and professional skills

Minimum of three (3) years’ experience in administration role.
Delivery focused individual with the ability to work in a self-sufficient manner.
Ability to demonstrate both good literacy and numeracy skills required for the role;
Possess strong PC skills including proficiency with MS Outlook, Word, Excel and Power Point applications and ability to learn new software based applications.

Qualifications

Ideally a degree holder in business administration or related discipline.

Executive Assistant wanted by Marriot HQ – Dubai

Marriott Marquis Hotel Dubai logo

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Marriott Marquis Hotel Dubai logo
Marriott Marquis Hotel Dubai logo

Job Number 18001KH9
Location Dubai Area Office, Dubai, United Arab Emirates
 
The Executive Personal Assistant reports to the President, Middle East & Africa and will assist other executives within the Middle East & Africa function, as necessary. The Executive Personal Assistant should exercise high degree of business acumen in making professional judgments and maintaining confidentiality. The Executive Personal Assistant will perform department administrative functions; manage meeting schedules and travel planning and coordination. The Executive Personal Assistant should be able to conceptualize and create non-routine documents and implement highly automated work processes and general administrative improvements.

Experience:
• Minimum of 10 years of administrative experience.
• Demonstrated experience in working in a fast-paced, multi-task environment, providing administrative support to multiple supervisors.
Skills and Knowledge:
• Excellent organizational, interpersonal and communications skills
• Sensitive to the dynamics of the regional cultures and experience on how to deal with the Executive Assistants of our owners, many of whom are members of Royal or Ruling families
• Ability to maintain and treat highly confidential information with absolute discretion
• Enthusiastic with an attractive personality and positive outlook
• Very presentable (may be meeting our owners/investors etc and organising events on our behalf with our properties)

• Maintains high performance standards: ensuring that all work is effectively complete, monitors the progress of work against schedules and budgets, works effectively by using a highly collaborative style
• Meets customer needs by developing and maintaining effective relationships with both internal and external customers and by promoting a customer service orientation with the organization; is a resource to others
• Fosters relationships and a positive climate to build effective teams that are committed to organizational goals and initiatives; demonstrates flexibility in approach
• Creates an atmosphere in which timely information flows smoothly both upward and downward through the organization; possesses exceptional communications skills
• Supports, manages and initiates change within the organization, taking steps to remove barriers or to accelerate its pace; is often a resource to others
• Actively pursues learning and self-development to enhance personal, professional and business growth; shares learning
Education or Certification:
• Must be fluent in English – spoken, written – and experienced at communicating at all levels
• Ideally, complete fluency in Arabic. Executive Personal Assistant will be required to translate announcements/speeches in Arabic for the President to review and approve.
• A base level of French would be desirable but not essential

Specific Duties:

The following are specific responsibilities and contributions critical to the successful performance of the position:
 Acts as a “gate-keeper” for the President’s time by managing his calendar. This involves using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the President.
 Composes all types of correspondence, documents, or presentations on behalf of the President to be shared and used by top executives of the company. Correspondence may be directed toward senior level executives or outside organizations.
 Makes travel arrangements and prepares the travel itinerary for the President. The travel may involve multiple stops, extended trips and frequent/unanticipated changes.
 Proactively maintain files for President and department common files and maintain department trace system (staff review dates, monthly conference calls, senior management meetings, etc.).
 Prepares President expense accounts and as necessary reconciles expense accounts as reflected on the distribution summary or operating statement; identify discrepancies; and prepare variance analyses to explain comparisons to last year’s results on the current year budget. May assist in the development and forecasting of budget items.
 Arranges or performs administrative functions for small to large-scale meetings or conferences that are typically multi-day in length. Responsible for evaluating alternatives and making decisions regarding logistics and pricing for the room and audio-visual set-up, catering, meeting agenda and materials, and possibly travel arrangements for the participants. Incumbent will be responsible for managing all administrative aspects for meetings and conferences. Travel may also be required on the part of the incumbent.
 Handles special reporting projects and requests, which could include presentations, monthly reports, budget schedules, accumulating data / information from hotels and providing business scorecards, when needed. This work may include data entry and/or basic analysis, creating/updating reports, using key MI reports/databases, performing data entry into a mainframe application and developing databases or spreadsheets.
 Basic administrative functions such as meeting scheduling, copying, filing and distribution of materials. Various research projects and other duties as assigned.
 Process data through an automated administrative system. This may include processing items such as expense reports, accounts payable, payroll and personnel data. Performs research and follow-up necessary to solve problems encountered.
 Identify areas where new administrative policies and procedures may be necessary within a department. The incumbent will initiate the project to develop the new policy or procedure.
 Research questions and problems regarding Continent/Department or administrative policies, procedures, information and services, including questions that are complex in nature. Research typically requires obtaining data from multiple sources. Incumbent is viewed as a resource to others on these areas.
 Order supplies for the department. Ensuring that there are always supplies available to other members of the department.
 Support for other special projects as assigned (i.e. ordering department gifts, organizing department functions, relocating department, assisting with new hires and transfers, etc.)
 Answers departmental telephone line(s); provides callers with responses to all types of requests, both routine and those requiring research and follow up; directs calls to the appropriate person or takes messages. Develops alternatives to handle requests when many times the problems are not clearly identified or involve sensitive issues. Routinely responds back directly to the caller after performing research or follow up.

Administrative Office Assistant WANTED — WALK IN INTERVIEW

Address: The Galleries Building 4 Downtown Jebel Ali Dubai

phone Ahmad: 05543 48427

Employment Type: Full Time
Monthly Salary: 2,000 – 3,999 AED
Minimum Work Experience: 0-1 Years
Minimum Education Level: Bachelors Degree
Listed By: Employer
Company Size: 1-10 Employees
Career Level: Mid-level
Description:
WALK IN INTERVIEW CONTINUE THIS MONTH:
We looking for smart and young Pakistani lady who has good knowledge in English and capable of Managing day to day operations of office providing general administrative and clerical support preparing daily visit and annual service schedule for service team arranging spare parts for service team prepare invoices ,purchase order ,credit note and delivery note handle book keeping or daily recording of financial transaction in the accounting system basic Knowledge for VAT reporting ,VAT return filling and VAT payments.
Age maximum 35. Prefer Single and with Driving License.
Experience also fresh applies.
Salary depends on interview.

Executive Administrative Assistant – Westin Hotel – Abu Dhabi

westin hotel abu dhabi

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westin hotel abu dhabi
westin hotel abu dhabi

Job Number 18001JJQ
Job Category Administrative
Location The Westin Abu Dhabi Golf Resort & Spa, Abu Dhabi, UAE
Brand Westin Hotels & Resorts
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Job Summary
Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail.

Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel.

Executive Assistant wanted by W hotel Dubai

w hotel dubai

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Posting Date May 22, 2018
Job Number 18001GDX
Job Category Administrative
Location W Dubai – Al Habtoor City, Dubai, United Arab Emirates
Brand W Hotels
Schedule Full-time
Relocation? No
Position Type Non-Management/Hourly

Start Your Journey With Us
Boldly coloring outside the lines of luxury, W turns the traditional notion of the extravagant hotel on its head. Our irreverent attitude and taste for excess redefine revelry for the modern jet set. Our guests have a lust for a life less ordinary that drives them to demand more, experience it all, and hit repeat.
We share our guests’ passions, providing insider access to what’s new and what’s next. Moderation is not in our vocabulary and we know that lust for life demands more, not less. W guests soak it in and live each day with a mantra: Detox.Retox.Repeat. If you’re ready to create the energetic W scene that is magnetic to everyday disruptors around the world, then we invite you to explore a career with W Hotels.

Job Summary

Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel.

Administrative secretary wanted — WALK IN INTERVIEW

Company Name: Genius Businessmen Services
Employment Type: Full Time
Monthly Salary: Unspecified
Minimum Work Experience: 0-1 Years
Minimum Education Level: N/A
Listed By: Employer
Company Size: 11-50 Employees
Career Level: Junior
Listed by:

Description:
WALK IN INTERVIEW ON MONDAY MAY 14, 2018
BETWEEN 10AM-12NOON
(Office Address: Al Nahda 1, Mai Tower , 4th Floor

FILIPINA SECRETARY/ ASSISTANT
-Minimum 1 year experience
-Good looking
-Skills in letter email, organization
-Attend calls
-Reply email
-Prepare quotation
-Filings
-Salary will be discussed during the interview
-Bring CV

Customer Service Rep wanted by Starlight security in Dubai

Customer Service Representative (WALK IN ON 07 MAY 2018 09.AM-3.PM)
Dubai > Jobs > Customer Service > Customer Service Representative > Details
67 others have applied to this job.
Details: Posted on: 5th May 2018
Company Name: STARLINE SECURITY SYSTEMS LLC

Employment Type: Full Time
Monthly Salary: 2,000 – 3,999 AED
Job Role: Customer Service Representative
Minimum Work Experience: 0-1 Years
Company Size: 11-50 Employees

ONLY FEMALES
COMPUTER LITERACY REQUIRED
GOOD ENGLISH COMMUNICATION SKILLS
ARABIC COMMUNICATIONS SKILLS WILL BE AN ADDED VALUE BUT NOT A MUST
NATIONALITY : INDIAN, PHILIPPINE, SRI LANKA AND PAKISTAN

SALARY RANGE WILL BE DISCUSS UPON INTERVIEW
www.starlinetrack.com
Responsibilities include scheduling appointments, answering the telephone, setting up new clients , preparation and maintenance of SALES records, mailings, computer operation, financial transactions, filing, and front office and reception area maintenance.
1. Make a good first impression on clients, smile, be professional. Set a positive tone.
2. Maintain a professional appearance (clothes and attitude)
3. Greet clients warmly
4. Be professional, ethical, and friendly at all times, even if clients are being difficult
5. Answer phones and emails.
6. Make all appointment and then confirm them the day prior via phone.
7. Remind Accounts to fasten the service.
12. Enter all data into computer for clients forms, etc.
13. Serve as initial source of information to clients.
15. Know how to use computer software.
16. Take payment for services and enter into record.
17. Perform day end closeout.
18. Assist clients as necessary to make their visits easier.
21. Setup new client records.
22. Setup/verify accuracy of invoices.

Administrative Assistant wanted by Al Mamoura Academy Abu Dhabi

APPLY HERE 1800002Q

Job Description – Administrative Assistant (1800002Q)
Administrative Assistant
Aldar Academies are currently seeking a full-time Administration Assistant for Al Mamoura Academy.
The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience and ability to work flexibly as a member of a team.

Applicants must be confident Good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage).

Duties and Responsibilities

Attend all administration team meetings
Typing and branding of official documents and letters to all parents
Receiving, directing and responding to emails of behalf of the Leadership Team as appropriate
Liaise with teaching and non-teaching staff and respond to enquiries on matters within the post-holder’s responsibility
Design new documents
Attend any training deemed necessary in relation to the role of Admin Support
Support new staff – arrival, induction, accommodation and any other requirements
Maintaining up to date records for all pupils on engage
Mail merge letters to provide a more personalized service for parents and attached to DMS system
Responsible for all communications to parents including Homework, Educational visits and invitations to events
Ensure all fire registers are up to date and accurate for the whole School
Process any student leaver’s forms for the whole school, update Engage and forward to Admissions
Responsible for arranging the cover of all teachers in times of absence

Qualifications

Requirements:

All applicants must hold a valid Residents Visa (Under spouse or Father)
Minimum qualifications – A Levels or NVQ
Working knowledge of relevant school policies/codes of practice/legislation.
Desirable to hold a valid First Aid certificate.
Applicants will be required to submit a letter of application and CV, together with copies of their passport for visa purpose, education certificates and police clearance to complete the on-line application process. On CV, please include the names and contact email addresses of two referees.

Primary Location: UAE-Abu Dhabi
Job: Education
Organization: Admin Support
Schedule: Regular
Shift: Standard
Job Type: Full-time
Day Job
Job Posting: Apr 23, 2018, 10:07:13 AM

Document Controller wanted by AECOM in Dubai

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Document Controller, Dubai, Dubai, United Arab Emirates
Business Line Construction Services
Job Category Administrative Support / Secretarial
Business Group Design and Consulting Services Group (DCS)
Position Status Full-Time
Requisition/Vacancy No. 185250BR

Job Summary
AECOM is seeking an experienced Document controller. The Document controller role involves maintaining a library of reference documents activities and ensuring that the contractor/s comply with the standards and specifications of the contract documents.

Duties & Responsibility:

Establishing and maintaining a library of reference documents. Be aware of the various record keeping and reporting procedures of the company’s quality standards.

Correlating information relating to projects and proposal records.

Type, copy, distribute and file the project correspondence and meeting minutes.

Assist in the preparation of the minutes of meetings with the project managers and directors.

Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly).

Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout.

Prepares transmittals for engineering documents and requisitions.

Establishes and maintains files and computerized indexes for active engineering documents. Generates electronic/hardcopy reports as needed by the project managers or directors.

Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.

Office administration duties, office furniture, office well being. maintenance requests, and materials orders, etc

Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them.

Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage.

Ensure a cohesive team work with the secretary and projects administrators and managers. Maintain excellent serviceability to the entire Environmental department team.

Assist in arranging for social activities when requested by the Manager Environmental Engineering

Minimum Requirements

Must be a self-starter attitude with proactive, results-oriented focus; and willing and

capable to assume additional responsibilities.

Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.

Must inculcate a “can-do” spirit to produce consistently accurate results at a fast pace.

Preferred Qualifications

Demonstrated proficiency with large-scale Document Control management software (ACONEX).

Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.

Proven accuracy, reliability and completeness in job accomplishment.

Demonstrated success on the job, as evidenced by satis¬factory performance, acceptance of responsibility and growth in previous positions.

Effective oral and written communication skills.

Microsoft Office Suite of software is required. ACONEX experience is a must.

Experience with large-scale Document Control Software is required, Prolog and/or Documentum highly desirable.

Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition.

Secretary wanted by Centro Hotel Abu Dhabi

Centro hotel Sharjah UAE lounge

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Centro hotel Sharjah UAE lounge
Centro hotel Sharjah UAE lounge

Posted Date: 2018/04/14 20:51:50
 
Expiry Date: Jun 04, 2018
Ref. JB3788407 Post Share Tweet
Centro Al Manhal
 
Human Resources – Secretary
Centro Al Manhal

Job Description
We are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions.

As a Secretary you are responsible to provide a full range of secretarial and administrative support activities, inclusive of highly confidential and sensitive matters to ensure smooth operation of the designated department whereby your role will include key responsibilities such as:

•Organize daily incoming correspondence, make preliminary assessment and handle and respond as appropriate

•Compose and prepare routine correspondence and prepare simple interpretation of documents and correspondence if requested

•Prepare, assemble and distribute various reports and documents

•Receive and screen all incoming telephone calls, provide and receive information or refer the matters to the appropriate person to handle

•Keep calendar constantly updated to facilitate appointment and meeting schedules

•Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate

•Arrange for various meetings and take minutes

•Function as an administrative link to ensure that all parties receive the relevant information respectively

•Organize business travel arrangements and other duties as assigned.

Skills
Education, Qualifications & Experiences

You should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.

Knowledge & Competencies

The ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ‘switched on’ person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies:

Understanding Hotel Operations

Teamwork

Planning for Business

Supervising People

Understanding Differences

Supervising Operations

Customer Focus

Adaptability

Effective Communication

Drive for Results

Female Receptionist cum office Assistant WALK IN – DUBAI

Female Receptionist cum office Assistant
Dubai > Jobs > Government / Administration > Details
Details: Posted on: 3rd April 2018
Company Name: Best Rooms Holiday Homes
Employment Type: Full Time
Monthly Salary: 2,000 – 3,999 AED
Minimum Work Experience: 0-1 Years
Minimum Education Level: N/A

Listed By: Employer
Company Size: 11-50 Employees
Career Level: Junior

Description:
– Receptionist Job Duties-
– Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries. Directs visitors by maintaining employee and department directories; giving instructions. Maintains security by following procedures; monitoring logbook;
– Cashiering
-Office Assistant handle organizational and clerical support tasks. This may include organizing files, scheduling appointments, writing copy, proofreading, receiving guests and more, depending on the company and its needs.

WALK IN INTERVIEWS FROM 3PM-5PM ONLY
ADDRESS: INTERNATIONAL CITY MOROCCO CLUSTER, BUILDING I-12 SHOP 18.
SALARY: 2000-2500/- AED

CALL 04 430860 FOR MORE INFORMATION.

BRING A COPY OF YOUR CV

Executive Assistant & Office Manager wanted by Rapid in Dubai

Rapid Access Dubai logo

APPLY HERE Type DUB0164 in Job number field then type search

Rapid Access Dubai logoExecutive Assistant & Office Manager-DUB0164
Description

MAIN PURPOSE OF JOB:

The Executive Assistant / Office Manager will be responsible for the administrative and organisational management of the office.

The Executive Assistant / Office Manager will be responsible for the general administration of the office operations of Rapid Access in Dubai.

The Executive Assistant will be required to provide confidential, professional high level administrative support to the Managing Director as well as ensuring that sufficient administrative support is provided to the Rapid Access office in Dubai.

The role holder will also provide additional administrative support to the Heads of Department across the GCC region when necessary.

KEY RESPONSIBILITIES:

Support to the Managing Director

Assist the Managing Director with his daily schedule and duties, to include managing his calendar, commitments, and travel arrangements (e.g. planning itineraries, developing agendas and meeting materials and reporting expenses)
Arrange meetings and conference calls – including coordinating all meeting logistics, developing agendas, presentations and meeting materials, transcribing, and distributing notes and minutes of meetings
Manage incoming email, post, expenses, purchase orders and telephone calls for the Managing Director as required
Coordinate and consolidate information and date for board reports
Create, manage and provide analysis for various reports
Support the organisation of key events and high profile meetings
Conduct research and collate data and information for strategic level meetings
Support prompt thorough follow up of meetings the Managing Director has attended

Office Management

Provide general administrative support to the Rapid Access Dubai office
Maintaining office facilities and equipment by assisting with procurement and routine maintenance and upkeep
Manage the inventory of office supplies, ordering additional supplies as needed and ensuring that costs are appropriately managed
Plan space allocations, layouts, floor moves and arranging for and supervising building maintenance

Document Controller wanted by AECOM in Dubai

aecom logo
aecom logo
aecom logo

APPLY HERE

Business Line Transportation

Position Title Document Controller,Dubai

United Arab Emirates – Dubai

Dubai

Job Summary

AECOM is seeking for a document Controller who will provide efficient support to the project including but not limited to typing and drafting (correspondences, transmittals etc). Assist the project management team in all administrative and document controlling related support.

Job Details:

Liaise effectively with the Resident Engineer, Engineers, Site Staffs, and external contacts on behalf of the project office.

Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.

Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.

Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.

Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.

Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.

Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.

Coordinating and ordering of stationary and office supplies.

Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.

Keep computerized records of all Service Users who are referred to the project.

Other duties as assigned by the Resident Engineer.

Specific Skills Required:

Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access.

Excellent people skills.

Working knowledge of e-mail and Internet.

Experience in Database Management.

Accurate word processing skills.

Ability to collate information accurately.

Able to work alone and as part of a team.

understanding and practical application of confidentiality.

Able to prioritize work.

Person Specification (Behavioural Attributes):

The ability to communicate at all levels in English.

Efficient and punctual.

Positive, enthusiastic, customer service attitude.

Strong verbal and written communication skills.

Minimum Requirements

Minimum 5 years of experience in a similar role.
Preferred Qualifications

A Bachelor Degree, Diploma or equivalent qualification.
What We Offer

AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people. It’s a place where you can apply your skills to some of the world’s most challenging, interesting, and meaningful projects worldwide. It’s a place that values the diversity of our areas of practice and our people. It’s what makes AECOM a great place to work and grow. AECOM is an Equal Opportunity Employer.

Job Category Administrative Support / Secretarial

Country United Arab Emirates

Position Status Full-Time

Requisition/Vacancy No. 178167BR